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Personal Assistant

UEFA
 
Location Nyon, Schweiz
Posted 26.10.2018
Closes 19.11.2018
Sector Verbände & LOKs
Function Recht, IT, Personal, Finanzen & Verwaltung
Contract Type Festeinstellung
Hours Vollzeit
Salary Wettbewerbsfähig
 

Job Description

Job information:

Division / Unit: Legal Affairs / Integrity and Regulatory Matters
Contract type: Permanent
Start date: As soon as possible
Location: Nyon

Profile:

The Personal Assistant assists the Managing Director of Integrity with the organisation and administration of his division.

Purpose:

- Liaising with the Integrity Division's units and other divisions at UEFA to ensure a steady flow of information to and from the Managing Director;
- Handling correspondence, including drafting letters, ideally in UEFA's three official languages;
- Liaising with external stakeholders on behalf of the Managing Director, acting as the first point of contact;
- Making travel and accommodation arrangements for the Managing Director and/or visitors and managing his calendar;
- Organising meetings with other divisions and preparing presentations and meeting documentation;
- Coordinating the division's calendar and helping with time management;
- Sorting, screening and distributing incoming correspondence;
- Coordinating the Integrity Division's travel arrangements;
- Setting up the division's meetings and providing support;
- Coordinating the payment of invoices in SAP;
- Managing and coordinating staff absences/holidays for the division in SAP;
- Helping to prepare and run various projects;
- Providing general administrative support for the division.

Requirements:

Experience required:
- From 2 to 4 years' experience working as a personal assistant or equivalent
- From 1 to 3 years' experience in an international environment

Education:
- High School diploma
- Studies in languages would be an asset

Languages:
- English / Proficient
- French / Proficient
- German / Advanced
- Italian and other EU languages an asset

Additional requirements:
- MS Office / Proficient
- Ability to multitask and work efficiently
- Availability and flexibility
- Attention to detail
- Friendly and committed
- Ability to work well under pressure
- Discreet
- Strong organisational skills
- Interested in football
- A basic legal background would be an asset

UEFA