Project Manager Assistant

OC Sport
 
Location Lausanne, Schweiz
Posted 19.03.2018
Closes 18.04.2018
Sector Agenturen & Sponsoren
Function Recht, IT, Personal, Finanzen & Verwaltung, Veranstaltung & laufender Betrieb
Contract Type Praktikum
Hours Vollzeit
Salary Praktikum
 

Job Description

Haute Route Overview

Haute Route is the cycling subsidiary of OC Sport which is a global sports marketing and events company specialising in professional sailing and outdoor sports, especially in running, cycling and triathlons. The company can be found in every outdoor arena: oceans, lakes, mountains, deserts and city centres. Operating from bases in Switzerland, France, the UK and Singapore, OC Sport is an award-winning and leading event management company and rights-holder.

Job Description

The Haute Route Project Manager Assistant will be working across the following events, within our Outdoor Sports team:

  • Haute Route Stelvio 2018 (3 day event)
  • Haute Route Alpe d’Huez 2018 (3 day event)
  • Haute Route Pyrenees 2018 (7 day event)
  • Haute Route Alps 2018 (7 day event)
  • Haute Route Dolomites 2018 (3 day event)
  • Haute Route Ventoux 2018 (3 day event)
  • Possibly other events

Haute Route Internal logistic assistant

Objective – Manage before, during and after the events a permanent and temporary team of around 100 people per event.

The assistant will help the Project Manager across the following tasks:

Hotel Management

  • You will be the main contact for hotels
  • Manage invoices and payment follow-up
  • Handle specific requests
  • Updates Quotas
  • Share and manage rooming lists
  • Start hotel booking for the next year

Coordinate HR permanent team

  • Assist with the production of internal shared documents
  • Assist with rooming list production
  • Assist with the preparation of presentations, staff roadbooks, printing and postage

Coordinate HR temporary team

  • Help with their venue to the event
  • Assist relationship and recruitment
  • Assist with contracts and payslips

Logistics before event and on event

  • Attend events to be on-site support to the event Project Manager with all the Internal Logistics tasks: check hotels, prepare staff kits, welcome temporary staff and provide them support (expenses reimbursement for example)
  • Assist with vehicle rental
  • Assist with meals organisation
  • Assist with expenses and invoices processes pre and post-events

Other

  • Attend promo tours and other rider events periodically

This list is not exhaustive and you will be required to manage any reasonable tasks as and when required.

Note:

This role will require frequent travel to national and international events.

Personal Specification

  • Fluent in French and English and good knowledge of Italian, other languages more than welcome
  • An interest in Outdoor Sports, especially cycling
  • Excellent organisational skills
  • Excellent communication skills
  • Ability to work alone autonomously and as part of a team
  • Willingness to learn
  • Source of proposals to improve processes
  • Flexible approach to problem solving
  • Ability to remain effective and calm whilst working under pressure
  • A dedicated and enthusiastic approach
  • Ability to work on-site at events throughout the contract
  • Excellent database skills
  • Good knowledge of Microsoft programmes essential and especially Excel (familiarity with Mac beneficial)
  • Driving Licence Mandatory

Terms For The Role

  • Applicants MUST have a University/School agreement such as “convention de stage” during the entire duration of the internship
  • Monthly allowance: 800CHF (gross – before any deductions are taken for state and federal taxes, insurance, etc.)
  • Holidays: 10 working days for a 6-months internship.
  • Benefits: Haute Route sponsor the full cost of a half card CFF card. The card entitles you to a 50% discount on all Swiss public transport (to qualify for a CFF card you must be living in Switzerland)
  • Office hours are between 9.00am and 6.00pm.  During busy periods you may be expected to work evenings and weekends.
  • Travel, accommodation and subsistence are covered for approved business travel, in line with current policies.

To Apply:

Your application MUST be in English, include a CV/resume, detail which intern role you are applying for, confirm your nationality/work permit status and tell us a little bit about yourself:

  • Give us an example of when you demonstrated excellent customer service
  • Give us an example of a time when you demonstrated your team spirit attitude
  • What sports do you enjoy and/or clubs are you involved in?

Applicants without a School Agreement will not be considered.

Make sure you answer each of the questions shown above, either in writing or in a video by clicking the apply button below. 

OC Sport

OC Sport ist eine digitale Sportmarketing- und Eventfirma, die sich auf Segeln und Outdoor Sportarten, wie Laufsport und Fahrradfahren als auch auf Extremsportarten, wie Abenteuerrennen und Hindernislauf spezialisisiert hat.